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Are you that person who your friends depend on to plan get-togethers? Do you consider yourself super-organized? If you’re a “make-things-happen” kind of person, then you could be a perfect fit for our Executive Assistant role.

As the Executive Assistant at Milestone, your job is to ensure that everything runs smoothly: whether it’s coordinating meetings and travel, organizing important mailings, or problem-solving whatever comes your way, you’re the go-to person for every department in the office.

Essential Functions:

  • Manage daily office operations, such as ordering office supplies, stocking the kitchen, and handling the mail and package delivery
  • Assist with data entry and other administrative tasks
  • Liaise with tech support company and answering service, and organize tech initiatives 
  • Calendar and coordinate conference line/Zoom calls, projects, meetings, and travel 
  • Provide executive-level support
  • Greet and welcome visiting clients
  • Oversee company projects as needed
  • Assist with new employee onboarding
  • Manage employee birthday and work anniversary celebrations, as well as gifting to clients

Requirements:

  • Bachelor’s degree
  • 3-5 years’ experience in an office setting
  • The ability to be agile and react quickly to changing priorities
  • Not low, not medium, but HIGH attention to detail & administrative skills
  • A keen sense of urgency / time management relating to all duties
  • Excellent written and verbal communication skills
  • NY Notary preferable but not required

Benefits: 

  • 401(k) w/match
  • Dental insurance
  • Health insurance stipend
  • Vision insurance
  • Generous Paid Time Off
  • Paid Maternity/Paternity Leave
  • Free parking

Job details: 

  • Hours: Monday – Friday 9-5pm
  • Salary commensurate with experience 
  • Office located in Buffalo, New York

Milestone seeks to build high-performing teams of people from various experiences and backgrounds who can collectively bring our company to new heights. We seek a diverse pool of applicants and consider all qualified candidates regardless of race, ancestry, color, gender identity or expression, sexual orientation, religion, national origin, citizenship, disability, Veteran status, marital status, or any other protected status. If you have a special need or disability that requires accommodation, please let us know.

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